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Businesses Can Reach the Suite Spot with Google’s G Suite

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Google Suite for Businesses

 

What exactly is Google G Suite?

 

Google offers a service called G Suite that is particularly useful to small businesses. While it is

similar to Microsoft Office Suite in that it has a word processor, Google Docs, an email provider,

Gmail, and presentation and spreadsheet applications roughly functionally equivalent to

Powerpoint and Excel, G Suite offers much more in the way of collaboration tools.

This is because it is on the cloud, and can therefore be accessed online with all real-time document changes being saved automatically.

Many people have likely experienced at one point or another the heavy feeling of panic when

working on an important assignment and Microsoft Word (or worse, the computer itself) crashes

without warning. With G Suite, however, gone are the days when files disappear simply

because of system malfunctions. Even in the event of natural disasters that can destroy external

hard drives and backup disks, every document created or uploaded with G Suite is completely

unscathed.

 

Benefits of using G suite


 

Why it Works

For small business owners looking to use cloud services for the first time, G Suite may be the

ideal one to start with. This is in part because Google is used almost universally, at the very

least as a search engine and email provider. It is already ubiquitous and familiar, so onboarding

users to G Suite would take much less time than for cloud services that employees would need

to learn how to use from scratch. Additionally, because it is so compatible with Word, Excel, and

Powerpoint, files are easily convertible between Google and Microsoft. More and more schools

also use Google’s online applications, so there is a good chance that summer interns and young

hirees straight out of college would already know how to make the most of G Suite for

Businesses.


Collaboration takes on new meaning in G Suite.IT providers can help you choose Google apps for business

 

While other cloud services allow only one user at a time to make edits, in G Suite it is possible to have every employee in a company updating the same document at once. Hovering the cursor over each color on the page reveals the identity of the collaborator, and a chat bar also lets users swap ideas before making visible changes. For even clearer communication, G Suite offers Hangouts which is like Skype for Business, with no limit on how many employees can join a video call.

 

The Rundown

speak with a managed services provider to learn about google apps for workGoogle offers three G Suite plans: Basic, Business, and Enterprise. “Business” is featured as having the best value, at $10 per user per month, but before making a hard and fast decision, potential clients are recommended to try any of the three for a free 14-day trial period. Also, it is worthwhile to take a look at the differences between each to determine which most suits your business. For example, if you already have cloud storage solution, you may find the Basic plan more cost-efficient with its 30GB cap. Going for Business or Enterprise would not make sense if you don’t plan on fully utilizing their unlimited data storage feature.


When you first sign up for G Suite, you will be asked to answer a series of basic questions

about your business. These include the number of employees, whether your business has a

domain, and of course, contact information. After everything is confirmed, you will be able to

immediately get started on sending out business emails and adding all the users you need. If

there are tools you are less familiar with, you can always consult Google’s cleanly organized

resources page for answers. However, if you have more specific questions you should utilize

outsourced IT services which are only a phone call away if you have a managed services provider, and can walk you through more complicated features.

 


Ready to Jump on the Bandwagon?

According to a 2017 Techcrunch article, at least three million businesses are using G Suite now.

Google CEO Sundar Pichai attributes this milestone to businesses looking for a collaborative

cloud service that is above all, highly secure. But before committing to any product, it is

necessary to consider its downsides as well.

 

G Suite may not be right for your business because while its tools are generally easy-to-use, they are individually not as powerful as standalone applications. For example, Microsoft Excel can enable you to analyze large amounts of data using commands that are lacking in Google Spreadsheet. The presentations tool that G Suite provides is also much more simplified than Powerpoint, or user-interactive software like Prezi. In fact, some may view G Suite tools as being too simple, the trade-off of Google trying to accomplish too much all at once. However, it never hurts to take advantage of a free trial.

 

Who knows, you may find that after 14 days of G Suite, running your business takes tremendously

less effort.

 

Business Growth & Automation

Welcome to ETech 7's blog. Here you can find the latest news, advice, and tips on scaling and automating a business by leveraging the power of information technology.

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